Consular Notarization

The Philippine Embassy can notarize your document if:

  1. It was not issued by a government agency;

  2. It has not been notarized by a notary public;

  3. It will be used only in the Philippines; and

  4. You and other signatories will personally appear at the Philippine Embassy in Brasilia.

Appointment and personal appearance at the Embassy are required for this service.

If you are unable to travel to Brasilia, the apostille process is a faster and cheaper alternative to authenticate your private documents for use in the Philippines.

As the Philippines is now an official member of the Apostille Convention, there are now two primary options for notarizing private documents for use in the Philippines:

  1. by notarization at the Philippine Embassy

  2. through the Apostille process.

  • The Embassy can notarize private documents such as affidavits, special power of attorney, general power of attorney, affidavit, certification, deed of donation, deed of sale, extra-judicial settlement of estate, and insurance forms. The notarized document will have a covering page (Notarial Certificate) bearing the seal of the Embassy and the signature of the consular officer. 

    Since the Embassy will verify the signer’s identity and understanding of a document’s contents, personal appearance of all signatories is required. Once notarized, the private document can now be used in the Philippines. The document cannot be used in other countries.

    The Embassy cannot notarize the following documents:

    1. Documents issued by government agencies, whether Philippine or foreign

    2. Photocopied documents

    3. Corporate documents

    4. Documents intended for countries other than the Philippines

    5. Documents that will be used within Brazil, Guyana, and Suriname

  • Please note that the consular officer reserves the right to require additional documents from an applicant to prove their identity and/or citizenship, and ensure accurate and complete personal data entries. 

    1. Unsigned Document

    • Original document and its enclosures

    • All documents must be signed by the signatories/affiants in the presence of a Consular Officer.

    • If your document requires a witness, you will need to bring your own independent witness to your appointment. The Embassy does not provide witnesses.

    2. Valid ID

    • Present each signatory’s valid ID (preferably passport or driver’s license)

    • Submit one (1) photocopy of each signatory’s valid ID for each set of documents to be notarized

    3. Extra Set of Document

    • One (1) additional set of unsigned documents, their attachments, and ID copy for the Embassy’s records

    4. Payment

    • BRL 143.75 or USD 25.00 processing fee per document

    • Only pay once the documents are received by the Embassy

    5. Delivery

    • The applicant is responsible for arranging courier services.

    The Philippine Embassy assumes no responsibility for any delay or loss during mail delivery, or while the documents are in the custody of the courier service.

  • Below are the list of documents that may be notarized by the Embassy: